Privacy Policy

Privacy Policy in accordance with GDPR

Thank you for visiting the EUROISMAR 2019 website and for the interest you have shown in the most comprehensive magnetic resonance conference to be held in Berlin. This website is hosted under the infrastructure provided by the Leibniz-Forschungsinstitut für Molekulare Pharmakologie (FMP) in the Forschungsverbund Berlin e.V. (FVB). Below you will find detailed information about how your data is handled.

In compliance with the applicable data protection laws, we process personal data that is collected when you visit our websites. We will not publish your data or disclose it to any third parties without authorization. In the following sections, we explain which data we collect when you visit our websites, and exactly how this data is used.

I. Name and address of the controller

The controller within the meaning of the General Data Protection Regulation, other national data protection legislation of the Member States and other data protection legislation is:

Forschungsverbund Berlin e.V.

Rudower Chaussee 17

12489 Berlin

Germany

Tel. +49 30 63923300

Email: info@fv-berlin.de

represented by the Executive Board of Forschungsverbund Berlin e.V.:

Professor Dr. Volker Haucke, Executive Board Spokesman and Director of FMP;

Dr. Manuela Urban, Executive Board Member and Managing Director of Forschungsverbund Berlin e.V.

II. Name and address of the Data Protection Officer

The controller’s Data Protection Officer is:

Johannes Höper

Forschungsverbund Berlin e.V.

Rudower Chaussee 17

12489 Berlin

Germany

Tel. +49 30 63923311

Email: datenschutz@fv-berlin.de

Website: www.fv-berlin.de

III. General information about data processing

a) Scope of personal data processing

As a general rule, we only process personal data concerning our users where necessary in order to provide a functional website and to provide our content and services. Personal data concerning our users will only be processed regularly if the user has given his or her consent. An exemption applies in such cases where it is impossible, for reasons of fact, to gain prior consent and the processing of data is permitted by law.

b) Legal basis for personal data processing

Where we obtain the consent of the data subject for processing procedures, Article 6(1)(a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis.

When processing personal data that is necessary for the performance of a contract to which the data subject is party, Article 6(1)(b) GDPR serves as the legal basis. The same applies for processing procedures that are necessary in order to take steps prior to entering into a contract.

Where it is necessary to process personal data for compliance with a legal obligation that FVB must meet, Article 6(1)(c) GDPR serves as the legal basis.

In the event that the vital interests of the data subject or of another natural person require the processing of personal data, Article 6(1)(d) GDPR serves as the legal basis.

If processing is necessary for the purposes of the legitimate interests pursued by FVB or by a third party and if the aforementioned interests are not overridden by the interests or fundamental rights and freedoms of the data subject, then Article 6(1)(f) GDPR serves as the legal basis for processing.

c) Erasure of data and storage period

The personal data concerning the data subject will be erased or made unavailable as soon as the purpose of storage ceases to apply. Data may also be stored where provision has been made for this by European or national legislators in Union regulations, laws or other provisions to which FVB is subject. Data will also be made unavailable or erased where a storage period prescribed by the aforementioned legislation expires, unless there is a need for the further retention of the data for the purpose of entering into or performing a contract.

IV. Provision of the website and creation of log files

Every time our website is visited, our system automatically collects data and information from the computer system of the requesting computer in so-called log files.

The following data is collected in this connection and stored in our systems’ log files:

•    Date and time of access

•    User’s IP address

•    Websites accessed from the user’s system via our website

•    Websites from which the user’s system reached our website

•    Information about the browser type and version

•    Information about the user’s operating system

•    Information about the user’s internet service provider

This data will not be stored together with other personal data concerning the user.

   

Data is stored in log files in order to ensure the functionality of the website. In addition, the data serves the purpose of optimizing the website, of eliminating any possible malfunctions and of preserving the security of our information technology systems.

Data is deleted as soon as it is no longer necessary for the purpose for which it was collected. In the case of the provision of the website, this occurs at the end of the session.

Log file data is usually deleted after seven days at the latest. If FVB has to store log file data for a longer period due to technical requirements or security aspects, users’ IP addresses are deleted or modified to prevent their identification.

Such storage is essential and cannot be objected to by the user.

The legal basis for the storage of data and log files is Article 6(1)(f) GDPR.

V. Use of cookies

a) Description and scope of data processing

Our website uses cookies. Cookies are text files that are stored in the internet browser or by the internet browser on the user’s computer system. When a user requests a website, a cookie can be stored on the user’s operating system. This cookie contains a characteristic string that enables the browser to be uniquely identified when you next visit the website. We use cookies to enable our website to deliver essential functionalities to the user, as well as to make our website more user-friendly. Article 6(1)(f) of the GDPR provides the legal basis for the processing of personal data using cookies.

b) Duration of storage, objection and removal option

Cookies are stored on the user's computer and transmitted to our site. Therefore, as a user you have full control of the use of cookies. By changing the settings in your Internet browser, you can disable or restrict the transmission of cookies. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to use all of the website's features.

VI. Web analytics

a) Google Analytics

Our website uses the web analytics program "Google Analytics" for statistical data collection. This collects various information on the user's computer via cookies and automatically transmits it to the analysis system.

The cookies set for this are: "_ga", "_gat" and "_gid".

The following data and information are collected each time the user visits the site:

•    Accessed websites

•    Your behavior on the websites (e.g. clicks, scroll behavior and dwell time)

•    Your approximate location (country and city)

•    Your IP address (in anonymized form, so that no unique assignment is possible)

•    Technical information such as browser, Internet provider, terminal and screen resolution

•    Source of your visit (i.e. through which website or advertising material you came to us)

This data are transmitted to a Google server in the USA. Google complies with the data protection provisions of the "EU-US Privacy Shield" agreement.

Google Analytics stores cookies in your web browser for a period of two years since your last visit. These cookies contain a randomly generated user ID with which you can be recognized on future visits to the website.

The recorded data are stored together with the randomly generated user ID, which enables the evaluation of pseudonymous user profiles. These user-related data are automatically deleted after 14 months. Other data are stored in aggregated form for an unlimited period.

b) Opt-out function

The user is informed about this form of data collection when visiting our pages. Of course, you have the possibility to object to the data collection by the central server. The following independent options for opting out are available for this purpose:

 

1. Activate the setting "Do not track" or "Do not follow" in your browser. As long as this setting is active, our server will not store any data about you. Note: The "Do not track" statement usually only applies to the device and the browser in which you activate the setting. If you use several devices/browsers, you have to activate "Do not track" separately everywhere.

2. Use our Google Analytics Opt-Out function. Click on the following button to stop the data collection.

Important: To opt-out, we need to store a Google opt-out cookie in your browser. If you delete it or use another device / another browser, you must object to the data collection on this page again.

 

Google Analytics opt-out function:

More information about Google Analytics can be found here: www.google.com/intl/de/policies/privacy/

Some of the institutes of the Forschungsverbund Berlin e.V. which you can access via a link from the FMP page, use a different analysis software. The type of information collected may vary slightly, but an opt-out option is also available there.

Your visit to this website is currently recorded by Google Analytics web analysis. Click the link below to prevent your visit from being logged:

Disable sending data to Google Analytics

 

 

VII. Registration and abstract submission

a) Description and scope of data processing

Our website provides the functionality to submit and modify scientific abstracts for EUROISMAR 2019. A user account has to be created in order to use the abstract submission feature. The functionality is provided by the software Indico (https://getindico.io/), a free and open source software developed by CERN. The software and the associated database is hosted on infrastructure that belongs to FMP in the FVB.

User account creation involves users entering data via a form and the data being transmitted to and stored by us. We will only consider abstract submissions using the official website, and not by other channels of communication.

The user account registration process collects some personal information, including

  • Email address

  • First Name

  • Family name

  • Affiliation

  • Title (optional)

  • Work Address (optional)

  • Phone number (optional)

Confirming your email address and completing the registration form indicates your consent for the processing of these data. The stored data may be viewed and amended at any time via your user login.

To facilitate abstract submission, the information that you have provided in your account (apart from your password) will be made available to other logged-in users so that they can add you as a co-author on their abstracts.

The abstract submission process does not collects further personal information. While data submitted in scientific abstracts do not constitute personal data in the scope of GDPR, the ownership and copyright of all data submitted belongs to the submitter. The conference organizers do not claim any ownership of the submitted data.

b) Legal basis for processing data

The legal basis for the processing of data in the context of using the registration and abstract submission system, if the user’s consent has been given, is Article 6(1)(a) GDPR.

c) Purpose of the data processing

The data will only be used for the purpose of processing the abstracts for the purpose of EUROISMAR 2019. The data collected enables us to communicate with you regarding your abstract(s) submitted. The data collected is necessary for participation in the scientific program, including selection for poster and oral presentations of the conference.

The information provided will be included in printed materials such as a list of participants and abstract authors to be distributed by the conference organizers and the abstract booklet. The list of participants and abstract booklet may be provided in printed or electronic formats on the website. Reasonable endeavour will be made to limit distribution of the list and abstracts only for other conference participants, though it will not be possible to prevent further publication to non-conference participants.

Scientific content for the abstracts is treated with confidentiality by the organizers of EUROISMAR 2019. The scientific content will be shared with qualified reviewers to ensure the scientific relevance of the selected abstract to the attendees of the conference.

d) Duration of data storage

The data shall be deleted as soon as it is no longer needed for the purpose for which it was collected. Data collected during the registration process are considered as such when the event has concluded, billing has been completed, and accountability obligations have been fulfilled vis-à-vis the public funding body.

 

e) Objection and removal options

As a user you may amend the data associated with your account at any time, and delete any data that you no longer wish to provide.

The user may withdraw their consent to the processing of personal data by deleting the data from their user account personally and by contacting the contact persons listed.

 

Please note that, due to the lead time required for the printing process, it is not possible to revoke the publication of personal details and abstracts from printed materials after 1 June 2019.

 

VIII. Data Transmission

The administration and storage of personal data that you submit to our website is carried out within infrastructure that belongs to FVB. Your personal data will only be transmitted to governmental institutions and authorities in the cases required by law or for criminal prosecution due to attacks on our network infrastructure. Personal data will not be transferred to third parties for other purposes.

 

IX. Rights of the data subject

If personal data concerning you is processed, you are the data subject within the meaning of the General Data Protection Regulation and have the following rights vis-à-vis the controller – unless statutory exceptions apply in specific cases:

•    Withdrawal of consent (Article 7(3) GDPR)

•    Access (Article 15 GDPR)

•    Rectification (Article 16 GDPR)

•    Erasure (Article 17(1) GDPR)

•    Restriction of processing (Article 18 GDPR)

•    Data portability (Article 20 GDPR)

•    Objection to processing (Article 21 GDPR)

•    Lodging of a complaint with the supervisory authority (Article 77 GDPR)

For Forschungsverbund Berlin e.V., the supervisory authority is: The Berlin Commissioner for Data Protection and Freedom of Information, Friedrichstr. 219, 10969 Berlin, Germany.